01 / 06Prompt
Connected instance
ServiceNow
acme.service-now.com
2,140 tables indexed
Ask Echelon to build, fix or map anything…
acme.service-now.com+ Sources
Scanning instance
sc_cat_item
sc_req_item
wf_workflow
Existing catalog item
Hardware Request
v1 · Created 2019
Device type
Justification
Manager
3 variables · 1 workflow
Tracing approval flow
RequestManagerFulfil
No cost threshold found
Rebuild our hardware request catalog item and its approval flow in ServiceNow.
Discoveryacme.service-now.com
Indexed the service catalog1,284 items
Found existing Hardware Requestv1 · 2019
Traced its approval workflow3 stages
Looking for the legacy process…Reading the SharePoint process4 steps
Drop SharePoint, Confluence or docs HW_Procurement_Process.docx
SharePoint · IT OperationsAttached
SharePointIT Ops
HW_Procurement…2021
Approval_Matrix…2021
Vendor_List.xlsx2020
Onboarding_IT.docx2019
Reading SharePoint
Approval steps4
Cost threshold$2,500
Over thresholdFinance
Last editedMar 2021
Build plan5 steps
01Catalog itemHardware Request v2, 7 variables
02Approval flowManager, then Finance over $2,500
03Client scriptValidate cost center and amount
04ATF suite14 tests across both approval paths
05SAP mappingCreate a purchase requisition on approval
Edit planApprove plan →Approved
Estimate
Records23
ATF tests14
Update sets1
Build time~18 min
Manual estimate6 days
Writing flow logic

  


  

    
Catalog item preview

    
Device type

    
Cost center

    
Estimated cost

  


  

    
BuildingEchelon_HW_v2

    

      
Catalog item · Hardware Request v2

      
7 variables and 2 variable sets

      
Approval flow · Finance over $2,500

      
Client script · cost validation

      
ATF suite · both approval paths

    

    

      
Progress of 5

      

    

  


  

    
Running ATF test

    
 / 14

    

    
Submit under $2,500

    
Route to Finance

    
Reject and notify

  


  

    
Update set

    
Echelon_HW_v2

    
23 records · 0 collisions

    Ready to promote
  


  
  
    
    
    
    
  

  

    
Source

    ServiceNow
    
Hardware Request v2

    
sc_cat_item · 7 variables

    
On approval → SAP

  


  

    
Mapping to SAPPurchase requisition

    
ServiceNow fieldSAP field · EBAN

    
requested_forAFNAMRequisitioner

    
u_cost_centerKOSTLCost center

    
u_device_modelMATNRMaterial

    
u_quantityMENGEQuantity

    
u_estimated_costPREISValuation price

    
5 of 5 fields mapped0 conflicts

  


  

    
Reading SAP schema

    SAP
    
S/4HANA · MM

    
BAPI_PR_CREATE

    
Table EBAN · 142 fields

  


  

    
Dry run

    
PR 1000 4821

    
Sandbox · 0 errors

  


  
  

    
app.echelonai.com / process-graph

    

      

        
        
Home

        
Builds

        
Process Graph

        
Instances

        
Sources

        
Systems

        
ServiceNow

        
SAP S/4HANA

        
SharePoint

      

      

        
Process Graph / Hardware request

        
Hardware request, end to end.

        

          
3
Systems in one graph

          
5
Fields mapped to SAP

          
14 / 14
ATF tests passing

          
Days → mins
Request to purchase order

        

        

          
SharePointRetired

          
ServiceNowITSM · Catalog

          
SAPS/4HANA · MM

          
            
            
            
            
            
            
            
            
            
          
          
Procurement doc.docx · 2021

          
Catalog itemsc_cat_item

          
Approval flowsys_hub_flow

          
Purchase requisitionEBAN

          
Purchase orderEKKO

          
Asset recordalm_hardware

          Source
          BAPI_PR_CREATE
          Goods receipt
          
Approval flow · NewRebuilt from the SharePoint process. Finance over $2,500 creates the SAP requisition.

        

      

    

  


  
  
HW_Procurement_Process.docx

  

  






  
  
  
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